Gym management software made effortless
Members, fees, attendance and WhatsApp reminders in one simple app.
14-day free trial. No credit card. Free for up to 50 members.
Everything your gym's front desk does, in one app
Run your members, your sales and your members' phones from one app.
- Member management: every member is marked Active, Expiring or Expired; a check-in kiosk at your desk records attendance; fees are recorded by cash, UPI or card and part payments stay as a pending due.
- Sales and operations: inventory with variants, stock, prices and a sales history for each product, and workout programs you assign to members.
- Member app: a digital card, workouts, streaks and leaderboards, opened from a WhatsApp link.
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Gym software vs a register or Excel sheet
Where a register or sheet starts to cost you time, and what GymFlow does about each job.
WhatsApp reminders that send automatically
Welcome, renewal, expiry, payment due and birthday messages go out automatically, with no per-message charge from GymFlow.
- The first expiry reminder goes out 18 days before the plan ends.
- A reminder follows every 3 days, up to 7 times, until the member renews.
- Reminders stop as soon as you record the renewal.
Built for independent gyms in India
Made for gyms and fitness studios run by their owners, with rupees, UPI, WhatsApp and any phone in mind.
Get started in three steps
- Create your gym account. Sign up and set up your gym in the app.
- Import your members. Bring your list in from an Excel, CSV or XLS file, or add members one by one. More on importing and exporting members
- Start managing your gym. Set up plans and payments, then run attendance and WhatsApp reminders from your phone.
Simple pricing, free forever up to 50 members
- Free forever: ₹0, up to 50 members, with member management, fees and dues, attendance tracking, and member import
- WhatsApp add-on: ₹299 per month, for gyms on the free plan, with renewal messages, welcome messages and payment due alerts
- Monthly: ₹999 per month, with unlimited members, the member app and workouts, reports and analytics, and WhatsApp reminders
- Yearly: ₹9,999 for a year (save 17%), everything in Monthly
No GST is added. The price you see is the price you pay. No per-member charges, no setup fee, and no modules to unlock later.
Gym management software FAQ
Straight answers about pricing, setup, WhatsApp reminders and your data.
Is there a free trial?
Yes — 14 days with every feature unlocked and no credit card required. Import your members, send WhatsApp reminders, and run the 14-day free trial before you decide.
How much does GymFlow cost?
Start free: the free forever plan covers up to 50 members. Paid plans are ₹999 per month or ₹9,999 for a year (save 17%), with every feature, unlimited members, and unlimited WhatsApp messages. Gyms on the free plan can add WhatsApp reminders for ₹299 per month. No GST, no per-member charges, and no setup fee.
Are WhatsApp messages really unlimited?
Yes, on the paid plans. Welcome messages, renewal reminders, and payment due alerts are all included, so there is no per-message charge. On the free plan, WhatsApp reminders are a ₹299 per month add-on.
Can I move my existing members from Excel?
Upload your CSV or Excel file and GymFlow matches your column headings to its own fields, then shows a preview so you can correct anything before saving. Nothing is written until you confirm.
Is my gym's data safe?
Each gym's data is kept separate, and you sign in with your own account. Data is encrypted in transit. You can export members, attendance and payments to Excel, and delete your gym's data from account settings.
How fast does support reply?
Every paid plan includes direct founder support. Message us on WhatsApp or email support@gymflow.sbs and we reply within 24 hours.
How do I reach support?
Over WhatsApp, phone, or email. You talk to the person who builds GymFlow rather than a ticket queue, and we reply within 24 hours. Support in English and Tamil.
Where can I check if GymFlow is working?
Our public status page at status.gymflow.sbs shows whether GymFlow is running normally and lists any issues we are working on. If it shows all clear and something still looks wrong, message us on WhatsApp or email support@gymflow.sbs.
Start your free trial today
Direct support from the person who builds GymFlow. We reply within 24 hours.
14-day free trial. No credit card. Cancel anytime.
Contact
Email support@gymflow.sbs, phone and WhatsApp +91 93848 86895. No. 126, Anbu Nagar, Achariyapuram, Villianur, Puducherry 605110, India. Support in English and Tamil.
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