Gym management software features

GymFlow brings the everyday work of an independent gym into one place: members, fees, attendance, a member app, WhatsApp reminders and reports. Each part is described below, in plain language, with what it does and how it works.

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What GymFlow does

Member management

Member records, plans, expiry dates, search and filters, renewals and one-tap WhatsApp.

Fees and dues

Record cash, UPI and card payments, collect part payments and see who owes what.

Attendance tracking

A check-in kiosk for your front desk, with check-out times and a full attendance log.

Member app and workouts

A member app with a digital card, workout programs, streaks, leaderboards and rewards.

Workout programs

Build day-by-day programs with sets, reps and rest, assign them to members and let them follow along in the app.

WhatsApp reminders

Automatic welcome, renewal, expiry, due and birthday messages. No per-message charge.

Reports and analytics

Five plain-English reports on members, money, dues, expiries and attendance, plus PDF.

Import and export

Move your members in from Excel or CSV with a preview, and export your data to Excel.

Every feature is in the paid plans

Both paid plans, monthly and yearly, include everything on this page, with unlimited members and unlimited WhatsApp messages. There is also a free forever plan for up to 50 members, which leaves out the member app and sends WhatsApp messages only with a paid add-on. You can try all of it free for 14 days without a credit card. See pricing.

Pricing and guides

How the parts fit together

  1. You add a member, or import your whole list. They get a welcome message on WhatsApp.
  2. You record what they paid, and what they still owe. GymFlow reminds them until they pay.
  3. They check in at your front desk and build a streak in their own app.
  4. Reports show you who is growing, who owes, who is about to leave and who has stopped coming.

Built for independent gyms in India

GymFlow is made for owner-run gyms and fitness studios across India. It works in a web browser on a phone or a computer, so there is nothing to install and no equipment to buy. Fees are in rupees, payments can be taken by UPI, and members are reached on WhatsApp.

Have a question that is not answered here? Read the frequently asked questions or write to support@gymflow.sbs.

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